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Junior Club Directors Resources

Officiating Information Now Available

Information regarding how to get certified as a team or paid official has been posted on the "Officiating" page of this website.

We include a pictorial guide about how to navigate through SportsEngine,  to the USAV Learning Academy.

Take a look!

 

 

NEW TOOL: CURRENT RANKINGS UPDATED EVERY WEEK

The RMR is pleased to offer you a new dynamic-feed viewer window of current  team rankings. (Click the arrow below)

Note: The file is updated weekly on Monday afternoons.

Enjoy!

 

Team Rankings for Each Age Division, by Date

SportsEngine MMS Information

OVERVIEW

On September 1st of 2020, USA Volleyball and Rocky Mountain Region will transition to a new membership management system (MMS) administered by SportsEngine. This system will be referred to as the USA Volleyball Member Management System (USAV MMS) and will be used for the 20-21 season beginning on September 1st, 2020.
 

TECHNOLOGY

All clubs will have access to, and must use, SportsEngine HQ to manage their clubs for the Rocky Mountain Region and USA Volleyball season.  There is a free version and a premium (for-cost) version of SportsEngine HQ.  The free version is all that is necessary for clubs to use – they do not have to buy the premium version.  Webpoint will no longer be in use starting 9/1/20 although view access in Webpoint is still available through October.
 

INITIAL COMMUNICATIONS

The new system will not be officially active until September 1st, but there are some simple on-boarding steps to complete prior to that date. Clubs will begin receiving communications in late May to begin the setup process and transition to the new system.  The communications will ask you to "claim" your SportsEngine HQ, which will allow you to get into the system.

 

Clubs do not need to purchase the Premium SportsEngine HQ.  All clubs receive access to the free HQ version and that will be enough to manage your club.  The premium version does have more features, but is not required to be purchased.

If you have not received this communication

 

If you receive a communication from SportsEngine or USAV, and you aren't sure if it's a legitimate message, please forward it to our office and we can advise you further.

 

HOW DO I LEARN THIS NEW SYSTEM

Once you claim your SportsEngine HQ, you’ll have access to step by step articles and videos on the functionality of this new system. You will need to login to your SportsEngine account in order to view articles and videos. For additional assistance or questions regarding regional policy, please contact us at erinrmrvolleyball@gmail.com or wendy@rmrvolleyball.org.
 

CLUB ADMINISTRATORS

Clubs will have the ability to designate administrators within their SportsEngine HQ to help manage memberships and rosters (similar to the "Club Admin" functionality in Webpoint).  All administrators in the USAV MMS must be USAV members, background screened, and SafeSport certified.  USAV and Rocky will be monitoring compliance with this policy.
 

MEMBER DIRECTORY

The member directory is a free tool your club has access to within SportsEngine HQ. Although the name is tricky, this area isn’t just for individuals with a purchased membership. This area is more like a phone book of individuals that have interacted with your club. If you use any of SportsEngine’s other tools, you may have individuals already in your directory (ex: you use SportsEngine registration tools or a SportsEngine website).

 

Individuals can be added to your member directory manually by entering information on an individual or through a file upload. Individuals will need to be in your directory before you can complete other tasks like club association.

You can also use the directory to create groups of people and easily message them from the system!
 

ACCOUNT CREATION & MEMBERSHIP PURCHASE

Individuals will need to purchase a membership from the region website. In order to begin the purchase process, he/she will need to create a free SportsEngine account or login to their existing SportsEngine account (they may have one through other sports organizations that use SportsEngine).  Click https://sportsengine-docs.s3.amazonaws.com/USAV/Parents/USAV+Parent+-+Simplified+-+Create+account%2C+purchase+membership%2C+myse.pdf for an overview of this process!

 

SportsEngine allows for family accounts, so the account holder should be an adult and children can each have their own profile in the family account. This means one login per family!
 

Clubs are also able to purchase membership on behalf of their staff and coaches within the system.
 

CLUB SELECTION IMPORTANT

When a membership is purchased, an individual member will not have the option of associating themselves with a club. Instead, the club must send an association invitation to the individual who must accept. The individual must be listed within the club’s member directory in order for you to send this association invitation and the club must follow all region policies and guidelines.

 

An individual must have a membership before accepting this invitation. If the clubs send an invitation to someone without a current membership, the individual will be directed to purchase a membership before the association will be completed.

 Check out this video for an overview of what this process looks like for club administrators.
 

AES INTEGRATION

The USAV MMS is integrated with AES. Rosters that are created in the USAV MMS (SportsEngine) can be pulled into AES as a default roster. You can then use that default roster to register for USAV events.

 

DATA MIGRATION

While not all data from the Webpoint system will be migrated over to the new SE MMS, the most important pieces of information will be.  When purchasing a membership, the system will look to match the name, DOB, and zip code with a membership record from Webpoint and if a match is found, data migration will happen automatically
 

Please encourage your athletes, coaches and staff to use the same name, DOB and zip code when purchasing a membership in the new system. This is especially important for adults who have current credentials (background screen, SafeSport, IMPACT, etc.) to ensure those migrate into the new system.

 

Rocky Mountain Region will also back up data from Webpoint (such as roster information, team selections, etc) and keep it on file in a secure location. Regions will have a process to retrieve credentials manually if needed.
 

MEMBERSHIP PURCHASES
 

The process of purchasing memberships will look a lot  different.  To start, go to RMR’s website and click on the "Membership" link.
 

When you get to the checkout page, you will see two “transactions” that equal the total membership price.  One transaction represents the fees going to REGION NAME, and the other represents the fees going to USA Volleyball.  This is different than in the past.  Don't be confused.  You'll still be charged the same amount - you're just going to see an itemized breakdown.  You will also see two separate charges (totaling the amount of your membership) on a credit card statement.
 

After a membership is purchased, you will receive an email outlining the additional steps necessary to become eligible to participate.  This can include a background screening, SafeSport certification, etc.  Your account will also show these steps.
 

 

 

COMPLETING ELIGIBILITY REQUIREMENTS

All individuals will have an eligibility status. An individual who has met all requirements will appear as eligible. Once a membership is purchased, that individual will receive an eligibility email outlining all requirements they still need to meet and will clearly see in their account that there are remaining requirements to be met.

 

 

  • BACKGROUND SCREENS

Background screenings will be a separate purchase, completed after your membership purchase. By hitting the link “complete screening” from the email or account, you will be directed to complete the background screening. Background screening costs increased in 2020 and is now $30 for two years which includes a supplemental screening prior to the second season. Please note this cost is not paid to Rocky Mountain Region and Rocky Mountain Region does not collect any money from background screen charges.
 

  • SAFESPORT TRAINING

By hitting the link “complete Safesport” from the email or account, you will be directed to complete Safesport training. The system will automatically load the correct course (SafeSport Core vs. Refresher)
 

Juniors who are 18, or who will turn 18 during the season, will be able to select a membership with SafeSport training as a requirement. They will receive the link to complete SafeSport in their eligibility email or access it from their account.

 

  • USAV ACADEMY (LMS)

USA Volleyball will be utilizing a new learning management system (LMS). Users will access the LMS through their SportsEngine account to complete necessary coursework (ex: junior officials or scorekeeper training). The registration process for completing this coursework is streamlined for ease of use.

Club Administrator Videos

Claiming Your HQ

The first step that will need to happen is you will need to claim your free HQ account. To do that please click the link.

Club administration Docs and Manuals

There are two versions of these documents- one for clubs using free SportsEngine HQ and the other for premium SportsEngine customers. This is available within a club’s HQ.  Note, there is a “last updated” date in the top right hand corner of this manual.

No Contact List Revised 6/24/20

Belcher Peyton
Berry Kylie
Briese Broghan
Cuomo Gianna
Garnhart Kori
Gorman Paris
Hale Madeline
Hollis Lyla
Horras Ainsley
Jacobsen Olivia
Jiron-Bujanda Elle
Kadel Regan
Kadel Rylie
Lobotzke Capri
Mastrolia Kate
Owen Cayla
Peachey Samantha
Phillips Raegan
Sutton Mariah
Wadman Lydia

2020 Junior Club & Team Registration Info

2019 Junior Club Policies & Formats

USA Volleyball Uniform Jersey Approval/Pre-Approval Submission

The Rules Advisory Commission and Regions have developed a plan to help teams ensure they have legal uniforms for the 2018-2019 season. Teams may use this website to have uniforms reviewed prior to ordering if they are unsure of the uniform design, number contrast, or Libero uniform contrast. This process will assist officials, clubs, players, and fans online and in the gyms identify players on the court.

If a team has a question on a current uniform, they can seek assistance from the USAV Rules Interpreter. If a uniform is not compliant, USAV will work with the teams to find a solution that will be in effect for all Bid, Qualifier, and National Events. Regions may make their own decisions for in-region events. Please help us help you avoid any issues with your uniforms this season!

If you are uncertain about your uniforms, please fill out the form below (as accurately as possible) and upload front and back images of each jersey your team might be wearing this season. The USAV Rules Interpreter will then put together an approval form for your team indicating what jerseys should be worn in combination with each other. If any jerseys are a problem, that will also be included in the form from the interpreter.

Please allow 5 business days for us to process your submission, but please note in the form below if your submission is time sensitive.

Link to form:  https://volleyballreftraining.com/rules_interpretations_indoor.php

Girls Age Waiver

NEW for the 2021 SEASON

 

GIRLS' 18 AND UNDER WAIVERED PLAYER: 

  

Players who were born on or after September 1, 2002, (who are defined as 18 & under by the USAV Age Definition) and are in the 11th grade for the current academic year are eligible to compete in the 17 & under division. For example: A 17 year old female player who is considered by the Age Definition to compete on an 18s team and is still in the 11th grade for the current academic year, may compete on their 17s team in a qualifying division for both NQs and GJNC with a waiver from their region.

 

Please note: the frozen player rule would still be enforced.  A player can play on both a 17s & 18s team during the season but would become frozen to a roster with whatever team they qualify with first and would no longer be eligible to play for both teams in qualification.